Book information stands, events and filming in the Library

Please fill out this event request form. Our team will check to see if your request can be met and let you know if your request has been successful.

Please note: Placing a booking request does not guarantee your booking.

Your details

Name

Telephone

Roll number / Username (if applicable)

How would you like to use the Library?

Information stall details

Event title

Describe what you will display on your stall

Please select your preferred start date and time

Please select your preferred end date and time

Will food be served?

Hygiene and allergies

Please confirm that the food has been prepared under hygienic conditions, and will be clearly labelled when served to avoid allergy risks.

Will you have materials to display/hand out?

Trip hazards and storage

Please confirm that any materials that could become a trip hazard will be stored safely, out of the way, and display stands will be appropiately assembled and placed away from thoroughfares.

Please confirm that you have read the terms and conditions (as shown below)

All set up and clean up will be done by the event owners (unless arrangements are pre-agreed with the library)
Current COVID safety rules and restrictions will be adhered to at all times.
Library staff reserve the right to end events, in the case of disruption to library users or unsuitable behaviour or information in a library environment.
Event owners will liable for the cost of any damages to spaces, equipment or furniture.
A completed risk assessment must be submitted by any external companies before bookings will be accepted.

Event details

Title of event

Please select your preferred start date and time

Please select your preferred end date and time

What equipment is needed / will be used?

Will food be served at the event?

Allergies and hygiene

Please confirm that the food has been prepared under hygienic conditions, and will be clearly labelled when served to avoid allergy risks.

Will you have materials to hand out/display?

Storage and trip hazards

Please confirm that any materials that could become a trip hazard will be stored safely, out of the way, and display stands will be appropiately assembled and placed away from thoroughfares.

Please confirm that you have read the terms and conditions (as shown below)

All set up and clean up will be done by the event owners (unless arrangements are pre-agreed with the library)
Current COVID safety rules and restrictions will be adhered to at all times.
Library staff reserve the right to end events, in the case of disruption to library users or unsuitable behaviour or information in a library environment.
Event owners will liable for the cost of any damages to spaces, equipment or furniture.
A completed risk assessment must be submitted by any external companies before bookings will be accepted.

Filming details

Title of event

Please give a brief description of your filming plans

Please select your preferred start date and time

Please select your preferred end date and time

Which space would you like to book?

Please provide details of the space you require

How many attendees are expected?

Is the furniture set up mentioned above sufficient?

Please describe your preferred furniture set up

Are there any accessibility requirements for the event?

Please describe your accessibility requirements

How many attendees will be running the event?

How will Library users benefit from the event?

Please list any additional comments or requirements

Please confirm that you will collect the necessary release forms for those featured in your photography/filming

A consent form must be filled in for those appearing in any photography/filming - including anyone appearing in the background.

Please confirm that you have read the terms and conditions (as shown below)

Yes

All set up and clean up will be done by the event owners (unless arrangements are pre-agreed with the library)
Current COVID safety rules and restrictions will be adhered to at all times.
Library staff reserve the right to end events, in the case of disruption to library users or unsuitable behaviour or information in a library environment.
Event owners will liable for the cost of any damages to spaces, equipment or furniture.
A completed risk assessment must be submitted by any external companies before bookings will be accepted.